Everything you need, in every plan
From the roster to payroll, one app for your team's time. No add-ons to unlock the basics.
Timesheets & approvals
Staff log hours in a week grid or a list, from their phone or computer. Managers approve a whole week in a tap, or reject one entry with a note that says what to fix.
Learn more →Clock in & out
People clock in on their phone at the site, at a shared tablet by the door, or by scanning a code on the wall. Every punch is kept exactly as it happened.
Learn more →Rosters & scheduling
Build next week's roster, see planned hours as you go, and publish it. Staff get their shifts on their phone, ask for open shifts, and ask for cover or swaps.
Learn more →Job sites
A job site is a place the work happens for a while. It has its job, a boundary for clock-in, notes on how to get in, and it archives itself when the work ends.
Learn more →Reports & payroll export
Turn approved hours into what payroll and invoicing need: totals by person, project, client, site or work type for any period, exported in a tap.
Learn more →Ask Vaultime (AI)
Ask in your own words: “Who's over 38 hours this week?”, “Who can cover Maya tomorrow?”, “Why was my Tuesday rejected?”. Answers come from your own data, only what your role can see.
Learn more →Leave & availability
Leave requests and availability live next to the roster, so nobody gets rostered on their day off.
Learn more →Payroll exports
Approved hours, sorted into the kinds your payroll pays, in the exact file it imports. Start from your payroll's own sample file, check it before you download, and it's kept in History.
Learn more →Invoicing
Turn approved hours into invoices for your clients, with your own prices, taxes and wording. Vaultime is the tool: you decide every detail, and you send the PDF or link yourself.
Learn more →Teams & multiple locations
Each store, site or crew is a team with its own manager. Managers roster, approve and report on their own people; head office sees everything.
Learn more →Custom fields
Keep the details your payroll and business need, such as Employee ID, cost centre, licences and pay frequency, right next to the hours.
Learn more →Security & privacy
Time records you can defend: kept exactly as they happened, isolated per business and audited.
Learn more →Try Vaultime free for 14 days
No card needed. Then US$5 a month for up to 5 people, and US$1 for each person after that.