Crew every event without the chaos
Each event is a job site. Add open shifts, let casual staff ask for them, choose who works, and have everyone clock in when they arrive.
Sound familiar?
- Filling shifts from a big casual pool
- Different venues every week
- Confirming who actually turned up
With Vaultime
- Events as job sites. A site per event, archived when it's over.
- Open shifts. Casuals ask for shifts on their phones; you choose who gets them.
- Roster the whole crew at once. Invite everyone from a list with their team tags, then give all of Green team the same shift, or put up 70 open shifts, in one go.
- Clock in on arrival. GPS or a printed code at the venue.
What events teams use
Events as job sites
A site per event, archived when it's over.
Open shifts
Casuals ask for shifts on their phones; you choose who gets them.
Roster the whole crew at once
Invite everyone from a list with their team tags, then give all of Green team the same shift, or put up 70 open shifts, in one go.
Clock in on arrival
GPS or a printed code at the venue.
Hours by event
Report hours per event for billing.
Ask Vaultime
“Who's working the Saturday festival?”
A week with Vaultime
An events company adds Riverside Festival as a job site and adds the festival's open shifts. Casuals see them on their phones and ask for them, and the manager picks the crew. On the day, crew scan the code at the gate to clock in.
Questions
Can I invite lots of casual staff at once?
Yes. Paste a list or upload a spreadsheet to invite several people together.
Other industries
Cafés, restaurants & hospitality · Trades & construction · Cleaning & facilities · Aged care, disability & home care
Try Vaultime for your events team
No card needed. Then US$5 a month for up to 5 people, and US$1 for each person after that.