Rosters and clock-in for busy venues
Build the week's roster, put a tablet by the counter, and let staff ask for open shifts and swap on their phones. You see who's late before service starts.
Sound familiar?
- Rosters in a group chat and last-minute swaps nobody wrote down
- Staff clocking in for each other
- Guessing who actually worked when payroll is due
With Vaultime
- A kiosk at the counter. Staff tap their name and PIN on a tablet. No app needed on their phone.
- Open shifts and swaps. Add a shift with nobody on it; staff ask for it and you choose who gets it. Approve cover and swaps in one place.
- Late and no-show alerts. Know before service who hasn't clocked in for their shift.
- Pay the roster. Pay rostered hours whatever the clock says, with late and early flagged to adjust.
What hospitality teams use
A kiosk at the counter
Staff tap their name and PIN on a tablet. No app needed on their phone.
Open shifts and swaps
Add a shift with nobody on it; staff ask for it and you choose who gets it. Approve cover and swaps in one place.
Late and no-show alerts
Know before service who hasn't clocked in for their shift.
Pay the roster
Pay rostered hours whatever the clock says, with late and early flagged to adjust.
Pay-ready hours
Approved hours per person, exported to Excel or CSV for payroll.
Ask Vaultime
“Who's on leave next week?” “Who can cover Maya tomorrow?”
A week with Vaultime
Harbour Café has 6 staff. Priya rosters the week on Thursday and publishes it; the baristas clock in at a tablet by the coffee machine. When Maya can't make Saturday, she asks for cover on her phone, Leo says yes, and Priya approves it in one tap. On payday Priya exports the last pay period's approved hours to Excel.
Questions
Do staff need the app on their phone?
No. With a kiosk tablet they clock in with their name and a PIN or their badge. The app is optional, for seeing shifts and swapping.
Can I pay rostered hours instead of clocked time?
Yes. Choose clocked time, rostered hours, or clocked time less the rostered break.
How much does it cost for a small café?
US$5 a month covers up to 5 people, then US$1 per person a month. Try it free for 14 days.
Other industries
Trades & construction · Cleaning & facilities · Aged care, disability & home care · Retail
Try Vaultime for your hospitality team
No card needed. Then US$5 a month for up to 5 people, and US$1 for each person after that.