Custom fields for employees, projects and sites
Keep the details your payroll and business need, such as Employee ID, cost centre, licences and pay frequency, right next to the hours.
On people, projects, sites and work types
Text, numbers, dates, lists of choices or yes/no, with formats, limits and unique values.
Asked when inviting
Make a field required on invitations, so nobody joins without an Employee ID.
Filled from a spreadsheet
Upload your payroll's employee list; people are matched by email and you see every change before saving.
Used everywhere
As export columns, in who a pay rule is for (Contract is Casual), in overtime limits (their Contracted hours) and in Ask Vaultime.
Who sees what
Staff see their own values only for fields you mark visible. Keep a field from Ask Vaultime and it's never named or shown in an answer.
Every change audited
Every field and value change is in the Audit log, before and after.
Questions
Should I store tax file numbers or bank details?
No. Vaultime has no reason to hold them, and in some countries collecting them is restricted.
Can staff edit their own values?
No. They can see the ones you mark visible, and ask a manager to change them.
How-to guides
Try Vaultime free for 14 days
No card needed. Then US$5 a month for up to 5 people, and US$1 for each person after that.