Rosters and visit times you can stand behind
Roster visits, let carers clock in on their phone at the client's address, and keep a record of every change. Timesheets are approved before they reach payroll.
Sound familiar?
- Last-minute cover when a carer is sick
- Visit times recorded by hand
- Records that must hold up if questioned
With Vaultime
- Clock in at the visit. GPS checked once at clock-in and out, against the address's boundary.
- Cover in minutes. See who's free and ask for cover; approve it in one place.
- Records that hold up. Punches kept exactly as they happened; corrections need a reason and approval.
- Approvals. Hours approved by a manager before payroll, with notes when something's rejected.
What care teams use
Clock in at the visit
GPS checked once at clock-in and out, against the address's boundary.
Cover in minutes
See who's free and ask for cover; approve it in one place.
Records that hold up
Punches kept exactly as they happened; corrections need a reason and approval.
Approvals
Hours approved by a manager before payroll, with notes when something's rejected.
Audit log
Who changed what, and when, with the old and new values.
Ask Vaultime
“Who's available on Saturday morning?”
A week with Vaultime
A home care team of 20 rosters weekly visits. When a carer calls in sick, the coordinator asks Ask Vaultime who's available on Saturday morning, offers the shift, and it's covered before lunch. Each visit's clock-in and out shows where it was made.
Questions
Is Vaultime NDIS or aged care software?
Vaultime handles rosters, clock-in and timesheets. It doesn't do care plans, client notes or funding claims; use it alongside your care management system.
Can managers see carers' locations all day?
No. Location is read once when they clock in or out, never in between.
Other industries
Cafés, restaurants & hospitality · Trades & construction · Cleaning & facilities · Retail
Try Vaultime for your care team
No card needed. Then US$5 a month for up to 5 people, and US$1 for each person after that.