Invoice clients from timesheets
Turn approved hours into invoices for your clients, with your own prices, taxes and wording. Vaultime is the tool: you decide every detail, and you send the PDF or link yourself.
From hours, in a few taps
Pick the client and the days; their approved hours not yet invoiced are ticked, grouped by day, week, site, project, kind of work or person.
Your prices
A standard price, special prices for a client, project, site or kind of work, per hour, day, item or fixed, with minimums and weekend or after-hours prices.
Anything else too
Items, materials, call-outs, discounts and deposits, with sections and notes. Your items are remembered for next time.
Your taxes and wording
Add the taxes you charge with your own names and rates, rename anything printed, in any currency. Nothing is filled in for you.
Share and get paid
Download the PDF or share a link, attach documents and photos of the work, and record payments: see what's owed and overdue.
Every change kept
Edits make a new version with the same number; voids and credit notes keep the record. Hours changed after an invoice was issued are flagged on it.
Questions
Is invoicing included?
Yes. It's part of every plan, with nothing extra to pay.
Does Vaultime work out my tax?
No. You add the taxes you charge and their rates; Vaultime calculates only with what you enter and gives no tax advice.
Does it email invoices or take payments?
No. You send the PDF or share link yourself and record payments as they arrive.
Try Vaultime free for 14 days
No card needed. Then US$5 a month for up to 5 people, and US$1 for each person after that.