Online timesheets with approvals
Staff log hours in a week grid or a list, from their phone or computer. Managers approve a whole week in a tap, or reject one entry with a note that says what to fix.
A week at a glance
Log hours by project, day or list. Copy last week in one tap, with or without the hours. Drafts stay private until submitted.
Approve or reject with a reason
Approve a person's week, or reject one entry with a note. They see why, fix it and send it back.
Projects, clients and work types
Log time against jobs and clients, tagged with the kind of work, so reports total hours the way you bill and pay.
Friendly checks
Warnings for long days, duplicate entries and old dates, without blocking genuine cases.
Who reviews whom
Any Admin can approve, or give someone a dedicated approver.
Every change recorded
Edits, approvals and reopened entries are kept in an audit log with the old and new values.
Questions
Can staff fill in timesheets on their phone?
Yes. Vaultime works on iPhone, Android, the web, Mac and Windows, and a timesheet started on one device carries on on another.
Can I make clocking in required instead of typed hours?
Yes. Choose optional, required with typed hours flagged, or clocked only, and make exceptions for one person.
Do managers see staff's drafts?
No. Drafts are private until they're submitted. Managers can see who hasn't submitted yet.
Try Vaultime free for 14 days
No card needed. Then US$5 a month for up to 5 people, and US$1 for each person after that.