Know who was on which job, for how long
Every job gets a job site. Your team clocks in when they arrive, moves to the next job with one tap, and their hours land on the right job for invoicing.
Sound familiar?
- Paper timesheets filled in on Friday from memory
- Not knowing how long a job really took
- Travel between sites that's never recorded
With Vaultime
- Job sites. Each job has its site, boundary and end date, and archives itself when it's done.
- GPS clock-in. Checked once at clock-in, against the job's boundary. Never tracked all day.
- Move between jobs. One tap to the next job, with the travel between recorded and optionally paid.
- Photos of the work. Crews add photos to their shift, with a note, for the client or the next trade.
What trades teams use
Job sites
Each job has its site, boundary and end date, and archives itself when it's done.
GPS clock-in
Checked once at clock-in, against the job's boundary. Never tracked all day.
Move between jobs
One tap to the next job, with the travel between recorded and optionally paid.
Photos of the work
Crews add photos to their shift, with a note, for the client or the next trade.
Hours by job and client
See how long each job took and export it for invoicing.
Works offline
No signal in the basement? Punches send when they're back online.
A week with Vaultime
Sam's Tiling runs a different job most weeks. Sam adds Beach House bathroom as a job site from the roster, with the gate code in its notes. Jake clocks in there at 7:00, moves to 22 Ocean Rd after lunch, and the 25-minute drive between is recorded as travel. Friday's report shows hours per job, ready to invoice.
Questions
Does it work without phone signal?
Yes, in the phone app: punches are saved and sent with the real time when you're back online.
Can I invoice from it?
Yes. Make invoices from approved hours by job and client, with your own prices (including call-outs and Saturday rates), taxes and wording, plus materials and anything else you charge.
Can workers see how to get onto the site?
Yes. Access notes on the job site are shown to the rostered person before their shift.
Other industries
Cafés, restaurants & hospitality · Cleaning & facilities · Aged care, disability & home care · Retail
Try Vaultime for your trades team
No card needed. Then US$5 a month for up to 5 people, and US$1 for each person after that.