Timesheet reports and payroll export
Turn approved hours into what payroll and invoicing need: totals by person, project, client, site or work type for any period, exported in a tap.
Any period
This week, last pay period, a month, or custom dates, with weekly, fortnightly or monthly pay periods.
Every breakdown
By person, project, client, site, work type, day or week, and compared with the period before.
Approved only
Filter to approved hours for pay, or see what's still waiting.
Export for payroll
An Excel pay workbook (totals per person, by site, work type and project, with optional rounding), CSV or PDF. For the exact file your payroll imports, see Payroll exports.
Flags you should know
Entries with clock-in flags are marked, so nothing surprising reaches payroll.
The dashboard
What's waiting, who's on now and this week's hours when you open the app.
Who uses it
Cafés, restaurants & hospitality
Approved hours per person, exported to Excel or CSV for payroll.
Trades & construction
See how long each job took and export it for invoicing.
Cleaning & facilities
Report hours per site and client for billing.
Retail
Each store is a site; report hours per store.
Security
Report hours per site and client.
Offices & professional services
Group projects by client; report hours per client.
Questions
Does Vaultime run payroll?
No. It sorts approved hours into your own kinds and makes the file your payroll imports, or sends them to Xero Payroll as draft timesheets. Your payroll software pays them; Vaultime calculates no pay.
Can I see hours per client for invoicing?
Yes. Group by client or project for any period and export it.
Does Vaultime store pay rates?
No. It works in hours, so reports show hours, not dollars.
How-to guides
Try Vaultime free for 14 days
No card needed. Then US$5 a month for up to 5 people, and US$1 for each person after that.