Set up your workspace (Super Admin)

Who: the Super Admin, once, right after creating the workspace. A new workspace asks about your business and sets Vaultime up the way businesses like yours usually work. Nothing changes until you tap Set it up, and everything can be changed later in Settings.

1. What does your business do? Office and professional services · Hospitality and retail · Health, care and community · Construction and trades · Cleaning, security and field services · Something else. Your answer pre-fills the next questions.
2. How will people record their time? Type their hours · Clock in on their phones · Scan a code on the wall · At a shared tablet · Phones and a tablet.
3. If people clock in: How sure do you need to be that people are at work? Trust, but check (clock-ins away from the site are flagged) or Strict (refused). Then Who clocks in? Staff only (you and other managers type your hours) or Everyone, managers too.
4. Do you roster shifts? Yes or No.
5. If people clock in and you roster: How do you pay for clocked time? (see How clocked time is paid in Workspace settings).
6. The summary shows your time zone and country (read from your device; tap Change time zone if they're wrong), which day your week starts (any day), and How often do you pay? (weekly, fortnightly or monthly). Tap Set it up.

If people clock in, Vaultime then asks Where do people work?: add your first site's address, choose On job sites (trades and field work that move between addresses), or choose at many places to allow clock-ins anywhere (care, cleaning, field work). Last, it shows the clock-in notice your staff will see. Read it, edit the wording if you need to, and tap Turn on Clock in. Your review is recorded.

Set up later keeps the standard settings, but still uses your device's time zone and country.

Example: Priya picks Hospitality and retail, Phones and a tablet, Trust, but check, Staff only and rosters Yes. She chooses to pay Clocked time, checks that the time zone says Australia/Perth, sets the week to start on Monday and pay to Fortnightly, and taps Set it up. She adds Harbour Café, 12 Beach Rd as her first site, reads the notice and taps Turn on Clock in.