12. Workspace settings, sites & audit log
Who: the Super Admin changes settings; Admins can look, and can manage Sites and kiosks. Go to: sidebar → Settings. On a phone: More → Settings.
Settings holds the rules for the whole workspace. Every change is recorded in the Audit log with its old and new value.
| Tab | What's there |
|---|---|
| General | Workspace name, country, time zone, the day your week starts, pay period, show the setup checklist |
| Time entry | How hours are recorded, exceptions per person, who accepts corrections, rounding in pay exports, how clocked time is paid, travel between jobs |
| Clock in | The Clock in switch (with the notice review), who clocks in, ways staff can clock in, asking for a project, punch photos, photos of work, breaks, remote clock-in, longest shift |
| Sites | Workplaces and Job sites where staff clock in, each with its boundary, ways to clock in, people, default project, networks, kiosks and printed code |
| Roster | What staff can see, availability, leave, cover and swaps, late / no-show / reminder timings, clock-in flags, rostering warnings |
| Security | Require two-factor authentication for Admins and Super Admins |
| Data and privacy | How long records are kept, the employee notice, export and delete |
In this chapter
- Workspace, site, person or kiosk: where each setting lives
- Rename your workspace
- Week start and pay period
- How hours are recorded, and exceptions for one person
- Who accepts corrections, and rounding
- How clocked time is paid
- Switch Clock in on
- Stamp photos with the date, time and site
- Set up a site
- Job sites
- Clocking in at a job site
- Moving between jobs in one day
- Travel pay between jobs
- Rostering a day across jobs
- Set up a shared tablet (kiosk)
- Require two-factor authentication
- Records, notice and your data
- Ask Vaultime: who can ask, and limits
- Check the audit log
- Protect photos (photo protection)
- Give someone access to photos