Invite someone
Go to: People → Invite (top right) → One person.
- Enter their email and choose a role. Admins can invite Employees; only the Super Admin can invite Admins.
- Tap Send invite. They get an email, and if they already use Vaultime, a notification too.
They aren't a member, on the roster, or a paid seat until they choose Join (see Join a workspace you were invited to). Until then, the Invitations tab shows each one on a line: Waiting · expires 3 Oct, Expired or Declined, with its email status. Tap one to see every email sent. The tab's red number counts invitations that need you (expired, declined, or an email that didn't send), and Resend expired sends all the expired ones again at once.
- Resend emails it again and reopens it for 7 more days, including a declined or expired one.
- Withdraw cancels it; the link stops working.
- Vaultime never tells you whether an email already has a Vaultime account. It only says if they're already a member here or already invited.
- During the free trial, waiting invitations count toward the 5-person limit.
Email status: each invitation shows where its email is: waiting to send, sending, sent, will try again (the email service had a problem; it retries for about 9 hours) or didn't send with the reason, such as an address that doesn't accept email. If one didn't send, check the address and tap Resend. The invitation itself still stands: the person can also sign up with that email and join from Invitations.
Example: Priya taps Invite → One person, types maya@example.com, leaves the role as Employee and taps Send invite. The Invitations tab shows maya@example.com · Waiting · expires 3 Oct · Email sent. Two days later Maya joins and moves to Members.