Workspace, site, person or kiosk: where each setting lives
Clock in is set up in layers. The workspace decides what's allowed at all; each site can use the same or less; a person can be an exception; each kiosk has its own hours. When two layers disagree, the stricter one wins (a way of clocking in must be on for both the workspace and the site).
| Setting | Workspace (Settings → Clock in / Time entry) | Site (Settings → Sites → the site) | Person | Kiosk (the site → Kiosks) |
|---|---|---|---|---|
| Clock in on or off | The main switch | — | — | Switch one tablet off or back on |
| Ways to clock in | The master list. Switching one on adds it to every site | Tick the ways this site uses; only the workspace's ways can be ticked | — | Uses the site's kiosk ways |
| Where people must be | Allow remote clock in: on = away from every site is fine (marked Remote); off = still recorded but flagged | Boundary, Flag it or Refuse it outside it, office networks | — | Fixed at its site: location never used |
| Who can clock in | Everyone who clocks in | Optionally only listed people | Records hours by on the person (People) | Shows the site's people |
| Project | Ask for a project: Off, Optional or Required | Default project when nobody picks one | — | Asks the same way |
| How hours are recorded | Optional, Required flag, Required block | — | Exceptions per person | — |
| Photos | Photo at punch on or off | — | — | Taken at kiosks only |
| Breaks, longest shift | Track breaks; close forgotten shifts after N hours | — | — | Breaks from the tablet too |
| Time zone | The workspace's | Its own, when it's somewhere else | — | The site's |
| Alerts | — | — | — | Alert hours: when to tell you it stopped responding |
Example: the workspace allows Phone and Printed site code, with remote clock-in off. The warehouse site ticks only Printed site code and Refuse it, so warehouse staff must scan the code there. The office site ticks Phone and Flag it, so people tap Clock in and are only flagged when they're outside.